Today’s topic: “Multiple Project Tracking Template“. In project management, occasionally you need to deal with more than one project simultaneously which is quite challenging to handle efficiently. The management of various factors like resources, time, and multiple tasks to perform more than one project at the same time is known as multiple project tracking.
The main reason for the project tracking template is to monitor and track the performance and progress of the projects. So, it assists in tracking the schedule of the project along with its progress, issues, communication, and budget.
The information related to all the projects is shown on the multiple tasks tracking dashboard. Such templates also include the feature to trace the progress and issues in real-time. All the issues can be arranged depending on the severity and rectified at priority.
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These templates also keep a record of the availability of expenses, budget, and resources so that multiple projects don’t cross the limits.
The project managers dealing with various projects at the same time are facilitated by utilizing such an interface that communicates the necessary data of all the projects.
This template mostly has a dashboard-like interface to display data like a summary but the details of all the dashboard metrics are also accessible. Conclusively, the template should bear an appropriate navigation system so that all the data is easily accessible.
Project Time Tracking
Time tracking helps you to keep a record of the time spent on all the tasks and the entire project. This visual display allows you to evaluate the accuracy of work and the performance of your team members.
Time tracking is very useful for a professional service provider like organizations that hire employees on an hourly basis or work with freelancers.
In project management, time tracking allows your employees to enter time entries to tasks. You can also track the workload of your employees and also get reports printed for stakeholders and other clients.
Agile Project Planning
Agile planning is a type of project planning that estimates tasks utilizing autonomous work units known as sprints or iterations. Sprints comprise the periods of one to three weeks and in this period the team gives attention to a small set of tasks and strives to complete them.
Related: Project Charter Template
Agile project planning also establishes a repeatable procedure that assists the team members to see the extent of work done. This has become very easy and organized with the help of templates and software that enables easy updates and distributed iterations.
It also ensures collaboration constantly with stakeholders and improvement at all stages. As the work is initiated, the team runs the process of scheduling, executing, and analyzing cyclically.
A Gantt chart is a type of bar chart that shows a visible display of tasks of the project scheduled against time. A Gantt chart is utilized for planning a project as it is a useful method of displaying that which task is planned to be executed on particular days.
It assists project managers and their teams to see the initiation and termination dates along with milestones of the project arranged in a single bar chart.
The main events of the projects displayed by the Gantt chart include the start date of the scheduled project, the tasks in the project, the list of team members executing the task, start and end of each task within the project, the time needed for each task to be done, how to interlink and connect tasks, milestones, task dependencies and the finally the finishing date of the project.
In the Gantt chart, the vertical axis represents the tasks required to be accomplished and the horizontal axis shows the project timeline. As the tasks are added their start date, last dates, and the task dependencies, bars on the bar chart will begin to populate that show task duration.
Issue Tracking Template
Issue templates can be used to track the issues as they originate. Highlight the intensity of each issue and allocate people to handle the issue and check when complete.
Issues are problems that may arise during the tasks in a project and templates are available to track these issues so that they can be resolved. Some templates also allow you to manage issues in real-time and trace the progress throughout the process with live dashboards and status reports.
In project management, an issue is something different from risk where risk is something that didn’t happen but there is a chance of its occurrence while working. An issue is occurring or imminent and requires attention and a plan to resolve it.
A simple issue tracking template can be used to standardize the issue-reporting process of your team. In a template you can enter a distinct issue ID, it’s status and then brief the issue, mention its category for instance website, mobile, hardware, etc., the priority, name the employees monitoring the issues, the date, and additional comments if any.
The project budget acts as a tool that is used by project managers to evaluate the total expense of the project. A project budget template contains a comprehensive estimate of all the expenses that would be used for the completion of the project.
Big and commercial projects may have budgets extended on various pages. Such projects have huge costs associated with them like material procurement costs, labor costs, and operational costs. It is itself is a dynamic document and needed to be updated frequently during the project.
In the beginning, the project managers with the help of the project budget figure out the expected costs of the project. Following that the project managers can monitor throughout the life cycle of the project whether it is running according to the planned budget or not.
A project timeline is like a visible list containing tasks or events arranged in chronological order due to which the project manager can visualize the entire project in the same place.
Typically, a project timeline exists as a horizontal bar chart where all the tasks are labeled by names along with their start and finish date. A project timeline gives a very detailed overview of the project from beginning to end.
You can visualize when a task begins and the period in which it has to be done along with task dependencies. It is a priceless tool for the project managers and their teams and can be very hard to make by hand. Luckily, project timeline software can design a timeline that is interactive in a little time.
You will have to enter the task names and due dates, also add sub-tasks, dependencies, milestones, cost estimations, and much more. During the progression of the tasks by your team, the timeline is automatically updated making it an effective tracking device.
Critical Path Tracking Template
In project management, the critical path is the largest array of tasks that must be accomplished to complete the project. On the critical path, the tasks are known as critical activities and in case these activities are delayed, the progression of the entire project will lag.
Identifying the critical path is very vital for the project managers as it allows them to evaluate the total time duration of the project accurately. It also enables them to find task dependencies, project risks, and resource constraints. They can also set the priority of the tasks and establish realistic schedules to manage the projects.
To find a critical path, the project managers adopt the method known as the CPM algorithm to describe the minimum amount of time required to finish each task with a minimum amount of slack.
With the help of this template, you can highlight and measure the critical path for any project. Add the tasks of the project into the CPM template as well as predecessors and the timings for each task. Utilize the template to measure expected time duration based on most likely, optimistic, and pessimistic time estimates.
The Gantt chart within the critical path timeline provides flexible tasks displayed in blue, slack time in green, and critical in yellow.
Construction Project Tracking Template
Construction projects are based on multiple stages and a variety of tasks that are dependent on one another. If one task is not accomplished on time, it might delay the other tasks dependent on it and resultantly the entire project will be delayed.
A construction project timeline template can be used to track the progress and performance of the project and also enables you to figure out risks early and make sure that the project is done according to the specified time in the contract. This template allows you to enlist all the activities essential for the completion of the project and also track it from beginning to end.
It is vital to monitor the progress regularly so scheduling a meeting to observe the weekly status of the project is very useful. Another important key is to visit the construction site on a daily or weekly basis that allows you to inspect progress visibly and identify risks along with getting the documented history of the work.